Final Minutes
Trustees Meeting
Stephenson Memorial Library
Wednesday, November 3, 2010
7:00 p.m.
Attendance:
Jami Bascom Mary Ann Grant Gail Smith
Neal Brown Bob Marshall
1. Minutes: 7:07 p.m.
Minutes from the October meeting were reviewed and amended. Final minutes are located on the town website and are on file at the library. Amended minutes were accepted by unanimous vote.
2. Treasurer’s Report: 7:12 p.m.
Discussed closing the Peter Wensberg account. Possible purchases from the remaining balance in the account are: fabric to make curtains, custom curtains, portable projection screen, new carpet sweeper, or new vacuum cleaner. Gail will research and either make an appropriate purchase or bring findings to next meeting.
Reviewed and discussed current 2010 budget. Concerns were raised about ending the year with a balanced budget. We will continue discussion at the December meeting.
Mary Ann reported on her bank research. There are no higher yield account options for the library’s current checking account. Therefore this account will remain the same.
The treasurer’s report is on file at the library. This report accepted by unanimous vote.
3. Library Director’s Report: 7:45 p.m.
Gail reported an increase in library use by Crotched Mountain visitors.
Reviewed and amended September stats as October stats were unavailable. Accepted amended report by unanimous vote.
4. 2011 Budget: 8:00 p.m.
Discussed our 10/28/10 meeting with Selectmen concerning the Library’s 2011 budget and Library CIP items. Reviewed and discussed our proposed budget in light of this meeting. The following tasks were assigned to prepare for continued discussion at our December meeting:
Gail – will research leasing an automation system by contacting an Alexandria representative.
Mary Ann - will do the same but contact the State Library and the Jaffrey Library.
Bob – will get information from our town administrative assistant to help us better understand the impact our technology proposal will have on the tax rate. He will approach Mike Borden for a quote on library shelving needs. He will look into the possibility of the Goyette fund in Peterborough being an avenue for funding our Library CIP items.
Neal – will review our Library CIP and see if we can get any benefactors so we won’t need a Warrant Article.
All – will review our proposed budget.
5. Other Business:
We will discuss Primex and the mailbox issue in December.
Bob reminded us that an accurate up-to-date job description for the position of Library Director remains to be created.
Meeting adjourned at 9:00 p.m.
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